Achieving Turnaround Goals Depends on Compliance & Documentation
Corporate audits, maintenance procedures and turnarounds all require compliance with a range of subjects. The compliance required can be to company directives; protocols defined by Process Safety Management (PSM); Recognized And Generally Accepted Good Engineering Practices (RAGAGEP); or specific industry regulations, to name just a few.
To work, businesses have to define, proceduralize, and act. But it's difficult to meet the operational goals of internal procedures and industry standards.. I don’t think I’ve witnessed a single corporate audit where reviewers have not been searching for the relevant documents for policies, procedures and assets. The same is true of planning, executing, and debriefing turnarounds.
Where Are the Documents?
In most organizations, the resources needed to plan, execute and debrief a turnaround are found in siloed systems managed by different departments using diverse methods. Tracking down key information can be challenging, especially for assets and procedures that have been in place for extended periods of time, especially when they have not been diligently managed and maintained. So, when review time rolls around, finding all the data can be taxing. Original purchase documents might be housed in purchase orders, BOMs, or in files with the original requesting official. Historical data may be stored in the Integrated Data Management System (IDMS), multiple files in the Maintenance Department, and/or in the turnaround storage filing locker. Having to look for documents in so many places makes the gathering of all required compliance documents a timely undertaking.
Digitalization Holds the Key for Success in Turnarounds
Availability of all relevant documentation is mandatory for turnaround execution. The Mobideo Platform pulls together and digitalizes standard working processes and common processes – such as checklists, forms, reports, formats – and makes them available in a single location for use by all involved. Additionally, the Platform gathers critical information and provides an avenue to asset documentation, data from the field and data residing in siloed systems (see Can the Value of Existing Siloed Systems be Unlocked in Turnarounds?).
This integration of multiple data into one digital platform streamlines the complexity of data storage and reporting. It fosters improved productivity, since through a digital glass, all workers have access to a lot more information they need to perform their tasks:
Fieldworkers have all relevant asset, compliance and regulatory documentation at their fingertips, in the field, eliminating time-consuming searches and improving their productivity.
Turnaround planners have access to all the documents they need to create the turnaround plan - including effort, cost and resource estimations – ready for transfer to schedulers.
Managers have the accumulated data required for the standardization of work processes, ensuring that people everywhere in an organization work in the same, standard way, thereby complying across-the-board with company and industry standards and regulations.
“Implementing Mobideo has enabled us to greatly improve our productivity. Field work is performed in full compliance with our corporate standards and we now have real time, accurate and detailed visibility into the status of our assets and workforce activities, enabling us to drive down costs and be more competitive.”
Malachi Alper, CEO, Paz Oil Company
Why Is Standardization So Important?
As you digitize processes and get very specific about what you’re asking an individual to do, the more standardized a process becomes and the more you can understand the impact of that process. Furthermore, the relationships between people are more clearly defined, which is important in terms of reducing redundant tasks.
True operational excellence comes from executing and managing standard processes through a digital solution like the Mobideo Platform. For example, we have a customer using our Platform for cross-company pipeline inspections. They deploy the same consistent, detailed checklists to ensure that the identical data is collected in exactly the same way for all pipeline inspections across the company. This approach – using a standard digital methodology for deploying tasks and data collection - allows for some remarkable benefits, including:
Plant Comparisons and Improving Performance: Discerning how long it takes to complete the same inspection in different plants around the world, and then deploying resources to help underperforming regions, as well as take advantage of opportunities in high-performing regions.
Creation of Universal Standards: Determination of a universal standard concerning the duration of specific inspections, thereby supporting the determination of the number of inspectors required in each region for execution of inspections.
Better Resource Planning: Use of field data collection and automatic integration with existing APM (Asset Performance Management) solutions to calculate the risk for all pipeline assets, i.e., knowing, with confidence, which assets are at the highest risk, and planning accordingly.
Looking for Peace of Mind?
Digitalization of turnarounds is rapidly becoming an industry best practice, streamlining operations, raising productivity and fostering standardization. And as any manager will tell you, standardization - knowing that all inspection crews are executing the exact same way across the world – is the source of their peace of mind.
True operational excellence comes from executing standard processes through a digital solution. Learn more about MobideoSTO, our Digital STO Operating System designed specifically for turnarounds. Or better still, schedule a demo NOW.